Grant Application – Educational Funding

GUIDELINES AND ACCOMPANYING NOTES
PLEASE READ CAREFULLY BEFORE COMPLETING THE APPLICATION FORM

1. Applications will be considered on a rolling basis for financial assistance of up to £500 towards a project or activity organised by education providers and which relates to the provision of activity designed to support the educational development of young people of Falmouth.

Eligible organisations include:
• Primary Schools
• Secondary Schools
• Multi-Academy Trust sites within Falmouth
• Further education providers e.g. sixth form colleges

Ineligible organisations include:
• Individuals including Freelance education facilitators
• Private Early-Years settings e.g. nurseries and playgroups
• Home education networks
• Independent extra-curricular activity providers
• Higher education providers e.g. universities

Costs or activities eligible for funding include:
• Activities or projects which have not already started
• Transport to enable pupils to travel for school trips
• Supporting costs for residential trips, including enabling disadvantaged pupils to attend
• Improvement works to a school site e.g. procurement of equipment
• Pupil-led projects
• Purchase of resources for a time-limited project
• Match-funding for a larger project which meets the eligibility criteria

Costs or activities ineligible for funding include:
• Retrospective activity i.e. projects which are already underway
• Core costs e.g. salaries, utilities, catering, general running costs
• Reinflation of reserves
• Projects which involve the promotion of religion or political parties

2. Funding can be provided for the full cost of the activity, although applicants should attempt to meet and evidence some fundraising from other sources if needed. Applicants are also encouraged to request match funding amounts from this grant.

3. Applications will only be considered from organisations operating within the Town electoral boundaries.

4. The Council reserves the right to withhold, withdraw or recover the grant if the operation for which the grant is awarded ceases, its aims and objectives vary to the extent that the application would not have been eligible for consideration at the time of the application, or the funds are not used for the purposes stated in the application. A second copy of the letter offering a grant will be sent to the successful applicant setting out the terms and conditions under which the grant will be awarded. This second copy will be returned to the Responsible Finance Officer signed by the successful applicant to indicate acceptance of the terms and conditions before the funds awarded can be paid.

5. Approval of Funding will be by both 1. A Ward Councillor and 2. The Chair of Finance and General Purposes Committee (F&GP) – awards will then be reported to the F&GP Committee at its next scheduled meeting.

6. Where an organisation receives a grant it shall be on condition that members of the Council may visit its premises if appropriate and with adequate notice.

7. Payment of a grant is made in arrears and needs to be claimed through submission of a brief end-of project report (max 250 words) and an invoice. This will normally need to be done by 31st March following the date of the award being made, unless written application for an extension is made to the Responsible Finance Officer in good time before this date.

8. Where a grant for £501 or more is requested then applications will need to go to the F&GP Committee for approval.

9. Grantees in receipt of Town Council funding must acknowledge the grant on any promotional or publicity material which references the funded activity. Guidelines on use of logos and credit lines will be provided to successful recipients.

10. Organisations should only make one grant application per activity per financial year.
Note: Grant applications made more frequently than once a year must be accompanied by a Special Circumstances Form and considered by the Mayor, Deputy Mayor, Chair and Vice-Chair of the Finance and General Purposes Meeting prior to committee consideration. You should be cognisant that if the Council does not recognise the Special Circumstances then the grant will be rejected and the Council will not consider a subsequent application for three years.

11. Applications should be made using the online form on our website. Applications will be rejected if not completed or are contrary to the above stipulations. If you are unsure as to requirements or require the application in an alternative format, please contact Ruth Thomas, Responsible Finance Officer, on 01326 315559 or ruththomas@falmouthtowncouncil.com.